Mobile Time and Expense Tracking Software

Simplify the burden of capturing time & expenses.

With Beyond Software’s mobile application employees can quickly record their time, expenses and to-do list while on the go, instead of waiting until they are back in the office. It enables easy time and expense entry, allowing employees to spend more of their time working on projects. The mobile application, in addition to the existing client applications, allow team leaders and project managers visibility into project progress so they can ensure projects are completed on schedule, on budget, and profitably, as well as, providing the ability to review time entries before they are approved against an incorrect project, preventing costly data entry errors.

Beyond Software’s mobile app also enables employees to easily record their time and expenses down to the task level on projects, using any Android, iOS, or Windows device. This improves cash flow and billing cycle times. Work documents and receipts may be attached to expense reports for auditing and it eliminates the need for paper files.

Mobile App Features

Mobile Time Entry & Approval

Mobile time entry allows employees to record their time quickly, down to the task level on projects, giving you visibility into their work. Beyond enables you to simplify the burden of capturing time spent on projects. Employees can edit, delete and copy timesheets, as well as, see daily and weekly totals. Employees can also enter detailed notes on the work completed, with the option of displaying those notes in invoicing. The cost of labor can be based on an employee rate or a rate at the labor class level. You can then optionally bill the labor at a rate specific to a number of possible options such as the project, task, resource, or account.

Since Beyond Software is delivered via the web, employees can enter their time whenever they are connected to the web instead of waiting until they are back in the office. Once entered, the time can be immediately routed for review and approval. This allows management review of time before it is charged to a project enabling you to shorten your billing time and catch errors early. Beyond allows you to capture and compare actual time to budgets to actively manage your projects to profitability.

Mobile Expense Entry & Approval

Mobile expense entry allows employees to enter expenses directly to a project, and gives you the option to reimburse the employees for these expenses. Expenses can optionally be marked up (either as a unit rate or a percentage) for billing purposes. Once entered, the expense report can be immediately routed for review and approval, keeping the invoicing process moving and leading to better cash management. You can even attach receipts to the report making expense reporting paperless. Various expense types can be configured to simplify the data entry and for reporting and grouping after the data has been entered.

Action Manager

Actions allows employees to keep a mobile “To Do” list with them at all times. Actions provides you with a single place to track the “next actions” you need to take for projects or teams you are managing and for your own individual or private actions.

RightPage

RightPage is a brainstorming app that helps your organization to be more agile, aligned, focused, and profitable. Easily collaborate with team members to solve problems and agree on priorities faster.

Meeting Manager

Meeting Manager allows employees to have a clear meeting purpose and agenda. With the ability to carry-forward open items for closure, review actions & plan progress in real-time and track individual assignments, you can eliminate wasted meeting time.

Mobile Time & Expense Highlights

You have the option to eliminate paper receipts by attaching pictures of receipts to the expense entry which serve as an audit trail.

Employees can choose between entering time in a daily or weekly view, depending on the type of device they're using.

Employee time and expense report entry can be supported down to the task level of a project.

Time entries can be approved by day, week or project; whichever best fits how the project manager is monitoring the project.

Expense entries can be approved by expense report or by project to prevent incorrect expenses from being charged to a project.

Project managers have visibility into pending time before they are charged to a project to eliminate common entry errors.

Time and expense entries can be reversed and re-entered easily if an entry error is identified after it has been approved.

Time can be approved in one step by the project manager, or a two-step process when two managers are required to approve the time.

Costing options provide confidence that your labor hours are being costed at the correct rate.

Flexible billing rate tables let you know the correct billing rate is being used to streamline the billing process for your time and materials jobs.

Mobile Time and Expense Entry