Posted 8/18/23
Position: Office Manager
This document describes the Office Manager role and the requisite skills, knowledge and attributes required to provide excellence in managing office activities and financial accounting.
PRIMARY RESPONSIBILITIES AND REQUIREMENTS:
To deliver high-quality services and solutions in a predictable, professional manner.
The Office Manager is responsible for representing Solomon Cloud Solutions (SCS) or Beyond Software (BSI) on products, services, and projects.
- Keep accurate financial records
- Responsible for SCS ISV sales/invoicing and BSI sales and renewal invoicing
- Responsible for cash collections for SCS and BSI
- Responsible for vendor invoices/payments for SCS and BSI
- Responsible for monthly and annual closing processes
- Responsible for preparation and transmittal of payroll to 3rd party administrator
- Filing of taxes, W-2’s, 1099’s, CAT, sales tax, IRS reports
- Coordinate health plan benefits & claims management for all participating divisions
- Assist with HR hiring process and other employee related matters
- Participate on 401k committee – voluntary
- Purchase hardware, software, office supplies, etc.
The Office Manager is responsible for representing TLB Corporate Center on services and projects.
- Coordinate TLB Center building maintenance and upkeep
- Facilitate tenant issues and requests
- Prepare lease documents
- Responsible for preparation of customer billings, cash collections, payment of bills, bank reconciliations
- Filing of taxes, 1099’s, CAT, and IRS reports
- Purchase supplies as needed
REQUIRED SKILLS:
- Microsoft Office
- Beyond Software knowledge or other accounting/project software
- Good oral & written communication skills
